How to implement flexible working
Sep 02 2009
Companies can save substantial amounts of money through flexible working. Here Paul Statham, MD of computer company RNM Systems, offers his top tips on how to get the most out of the process.
Communicate with staff
Fundamentally, staff should be advised from the very beginning on why the company has taken this direction and how this will affect their working lives. In most cases, schemes will be better received and more successful if employees are integrated into the planning process and if key decisions are made based on their input.
Desk booking
One of the major advantages of flexible working is that you can save money by reducing office space. In order to utilise all the space you have, you will need to introduce a desk booking system. This is without doubt the most fair and organised way of putting flexible working into action.
Desk booking software will enable your staff to connect from any location, and at any time, to reserve a desk or office space as and when they need it.
Business as usual
According to research from the Chartered Institute of Personnel and Development, 68 per cent of employers reported that flexible working has had a positive impact on employee attitude and morale. Most businesses will also affirm that flexible working boosts productivity. But with staff on the road and working from home, there is a danger that communication will break down. It is essential that routine meetings take place to keep workers well informed and to provide staff with a sense of involvement, unity and teamwork.
Trial period
As with most aspects of business, it is always worth testing the water first. Most companies will trial flexi-working and hot desking for six months before rolling it out permanently.
Evaluation
An evaluation should be conducted into how the business has benefited from the scheme and staff should be invited once again to voice their opinions before making the final decision.
For more information on how to make the most of flexible working, read our articles on virtual meetings, versatile business and staying connected.
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