Q: How can I improve data security on my laptop when I'm working on the move?
Nov 23 2010
Answered by: Philip Eide, Dell Ask a question
Working with notebooks on the move is a given in many companies today. The more mobile data becomes, the higher the risk of data loss, be it through theft or external influences on the hard drive, such as severe shocks, vibrations, or falls.
To answer your question, I would recommend a contactless SmartCard reader in this case, which, in combination with a traditional SmartCard and a fingerprint reader, makes unauthorised access to data extremely difficult.
A password protection is not sufficient. Many people think that because they have a password nobody can get at their data. But a data thief can easily just move the hard disk into another computer and all the files on it can then be read. For that reason I'd advise encrypting the hard drive.
Hard drives with data encryption offer increased data security. Data can be accessed through a password, or alternatively a hardware-based security solution can store passwords, biometric data, templates, and security codes within the firmware (a device’s internal controls) and thereby protect the notebook from attacks. This means that the data is not stored on the hard drive as is normally the case, but within a ‘shielded room’, which is isolated from the operating system.
To prevent data loss, the notebook also has to be designed to be robust. Computers that are exposed to a great deal of stress, such as vibrations, are at risk. Buyers should ask about the materials used in the frame and the type of hinges used. A tough magnesium alloy frame, for example, is more likely to be durable. Solid state drives (flash data storage) are also gaining in importance in this field. They are not only faster and quieter than traditional hard disk drives, they are also considerably more robust (up to three times more robust).
One fundamental requirement for the prevention of data loss, in the case of a system failure or a hard drive crash for example, is of course a back-up and recovery solution implemented across the company as well as regular secure storage of data saved on mobile devices. In many organisations, everybody knows the need for back-up but nobody backs up at regular intervals. Furthermore, up-to-date antivirus and security software must be installed on all mobile devices.
How Dell can help
Dell helps users to switch to the new Microsoft Windows Server 2008 R2 operating system, providing a wide range of solutions and services. With just one phone call to Dell we can have a easy discussion on what is important and help you set everything up from start and get everything running. For example, Dell also offers server systems that are fully equipped with drivers, system management features and documentation. Furthermore, Dell has also devised a comprehensive service package, to help users migrate to Microsoft Windows 7 quickly and easily.
Philip Eide, Dell - Small Business Division
More than six years’ experience at Dell helping European small business grow and thrive through a variety of roles within sales and product marketing. To find out more about Dell and how they can help small businesses, click here.
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