Q: Is an employee entitled to a copy of the handwritten notes from a disciplinary hearing?
Feb 22 2010
Answered by: Peter Done Ask a question
Yes. Detailed notes, perhaps even minutes, that are taken during the hearing should be agreed between the parties as a true representation of what was actually said. To do this, employers should provide the employee with a copy of the notes, and the employee should be asked to signify his/her agreement to them, by signing them.
This agreement is needed in order to avoid any potential controversy in the future over what happened during the hearing and prevents either party from attempting to lie about any representations made at the hearing.
If the notes were to make up part of evidence in a tribunal case, the tribunal chairman would look to see that notes of the disciplinary hearing were reliable by being corroborated by both parties. Notes that are only one-sided would carry less substance as evidence upon which to make a judgment. This means that the employer too is safeguarded by this measure.
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